Medical Records FAQs - BayCare

Medical Records FAQs - BayCare

Who can sign the Release of Information form?
Any of the following people can sign the Release of Information form:

  • Patient – 18 years of age or older
  • Legal next of kin
  • Emancipated Minor
  • Healthcare Surrogate
  • Medical Power of Attorney (must state medical information in POA)

Can I get all my records from the Medical Records Department?
No, certain records must be requested from their respective departments.  Examples of records that must be obtained from departments include radiology, nuclear medicine and cardiology films.

How long does the hospital keep my records?
We keep your medical records for 10 years.

How long will it take you to process my request?
We generally take 4-5 business days to fulfill your medical records request. Additional time may be required for certain requests.

Can you send my medical records to my doctor for me?
Yes, we will be happy to fax or mail your records at no charge to your doctor’s office or treatment center. Please indicate this information on the Release of Information Request form.

Is there a charge for copying my medical records?
Charges of $1.00 per page, postage and sales tax may apply.

Can I request a copy of a birth certificate from you?
You can obtain a copy of a birth certificate from:

The Office of Vital Statistics - Hillsborough County Department of Public Health (Main Office)
13601 N. 22nd St.
Tampa, FL 33613
Hours: Monday-Friday, 7:30am-4:30pm 

Vital Statistics Satellite Office - Hillsborough  County Department of Public Health (Birth Certificates Only) 
3030 W. Martin Luther King Jr. Blvd.
Tampa, FL 33607
Hours: Monday-Friday, 8am-4pm

The Office of Vital Statistics - Pinellas County Department of Public Health
8751 Ulmerton Road, Suite 1700
Largo, FL 33771
727-507-4330, ext. 7613
Hours: Monday-Friday, 8am-4:30pm

The Office of Vital Statistics - Pasco County Department of Public Health (two locations)
10841 Little Road
New Port Richey, FL 34654
Hours: Monday-Friday, 8am-4:30pm

13941 15th St., Room 212
Dade City, FL 33525
Hours: Monday-Friday, 8am-4:30pm

The Office of Vital Statistics - Polk County Department of Public Health (two locations)
1290 Golfview Ave.
Bartow, FL 33830
Hours: Monday-Friday, 8am-4:30pm

Lakeland Health Clinic
3421 Lakeland Hills Blvd.
Lakeland, FL 33805
Hours: Monday-Friday, 8am-4pm

I have additional questions. Is there a number I can call to talk with someone?

Yes, please call the appropriate hospitals Release of Information Department below.

Bartow Regional Medical Center
2200 Osprey Blvd.
Bartow, FL 33830
(863) 519-1412
 St. Joseph’s Hospital 
3001 W. Dr. Martin Luther King Jr. Blvd
Tampa, FL 33607
(813) 870-4665
Hours: 8:00am-4:30pm
Mease Countryside Hospital
3231 N. McMullen-Booth Road
Safety Harbor, FL 34695
(727) 725-6065
Hours: 8am-4:30pm
St. Joseph’s Children’s Hospital 
3001 W. Dr. Martin Luther King Jr. Blvd
Tampa, FL 33607
(813) 870-4665
Hours: 8am-4:30pm
Mease Dunedin Hospital / BayCare Alliant Hospital
601 Main Street
Dunedin, FL 34698
(727) 734-6200
Hours: 8am-4:30pm
St. Joseph’s Women’s Hospital 
3030 W. Dr. Martin Luther King Jr. Blvd
Tampa, FL 33607
(813) 872-3985
Hours: 8am-4:30pm
Morton Plant Hospital
815 Chestnut Street
Clearwater, FL 33756
(727) 298-6300
Hours: 8am-4:30pm
South Florida Baptist Hospital 
301 N. Alexander St.
Plant City, FL 33563
(813) 757-1235
Hours: 8am-4:30pm
Morton Plant North Bay Hospital
6600 Madison St.
New Port Richey, FL 34652
(727) 843-4587
Hours: 8am-4:30pm
St. Joseph’s Hospital – North
4211 Van Dyke Road
Lutz, FL 33558
(813) 443-7079
Hours: 8am-4:30pm
St. Anthony’s Hospital
1200 Seventh Ave. N.
St. Petersburg, FL 33705
(727) 825-1418
Hours: 8am-4:30pm
St. Joseph's Hospital - South
6901 Simmons Loop
Riverview, FL 33578
(813) 302-8249
Hours: 8am-4:30pm
Winter Haven Hospital/Winter Haven Women's Hospital
200 Ave. F NE
Winter Haven, FL 33881
(863) 293-1121 ext. 1169
Hours: 8am-4:30pm